5 mistakes pastors make with email

I just read a great article over at FastCompany about how many people goof up with email.

Even though my last post was about making mistakes (and how that’s ok)… I always try NOT to make mistakes (they seem to happen by themselves, especially when I’m trying NOT to make them).

Here are 9 mistakes you may be making with email.  Try not to make these today:

1.  Sending emails only when you need something.

Chronic mistake, especially from a pastor.  Try this: be proactive with your mail today.  Email someone and say that you are praying for them, or that you appreciate what they do.  Be encouraging, and don’t always ask for things.

2.  Forgetting that there’s a person on the other side of your email.

Be personal.  Chit chat a little.  Don’t be all business. Even though (and especially because) this is not face-to-face communication, it’s good to be conversational and friendly.

3.  Using the first person too much.

Stop using “I” all the time.  I know it’s hard.  But as someone famous once said, “It’s not about you.”

4.  Sending email at the wrong time.

Is it urgent? If not, wait… or better yet… pick up the phone.  And don’t fire off emails in the heat of the moment.  That has caused problems for all of us.  And don’t ever hit ‘send’ whilest you’re angry.

5.  Sending it to too many people.

Avoid mass emails (especially if you’re trying to make it sound personal).  People see right through that.

6.  Knowing nothing about the person receiving the email.

For example, don’t send me an email saying “Hey Todd, I really enjoy the Monday Morning Insights you send.”  (I haven’t sent the MMI newsletter for about 5 years now.)

7. Forgetting to send updates or interim messages.

If you’ve promised something to someone and you aren’t able to deliver… or if circumstances change… don’t let people hang.  Let them know an update.  It takes just a minute and will, in some cases, keep strain out of the relationship.

8. Making messages too long.

In fact, some advocate that all email should be 5 sentences or less.

9.  Using email exclusively.

At my church, when things weren’t going well… email was used for everything.  When people weren’t getting along, or there was tension in the office, doors would be closed, and they would email each other all day long.  Nothing beats face-to-face time.  Don’t cop out by using email exclusively.  Take time to build one-on-one relationships.

What other email mistakes have you made in the past that you’ve determined you won’t do again?

Todd

Read more here at FastCompany.com

2 Comments

  • Chad Whitmore September 19, 2013 Reply

    Good. Practical. Helpful. Number 1 stood out for me. I never really considered if I was always asking for something in my emails. When people see an email from me, do they roll their eyes and wonder, “What does he want now?” I’m posting a few of these on my wall as a reminder.

  • nicklerdavidNicola September 23, 2013 Reply

    5? or 9?!

Leave a Reply

0 Total Shares
Tweet
Share
Share
Pin
+1
Current Events Humor Leadership Staffing
Businessman running in a hurry with many hands holding time, smart phone, laptop, wrench, papernote and briefcase, business concept in very busy or a lot of work to do.
Pastors Don’t Own the Church and Churches Don’t Own Pastors

Timothy Paul Jones writes that a deacon saved his ministry and...

content_distribution
Content Distribution Is Changing And So Must the Church

How people interact with content and institutions is changing, but that...

soupkitchen
Soup Kitchen Shut Down for Two Months and Came Back Stronger

Greenpoint Reformed Church in Brooklyn had plans to feed 25 people...